My patient record

Collaboration between AMC and VUmc

VUmc and AMC are continuously intensifying their collaboration. By combining our strengths, we can provide even better healthcare to our patients. A growing number of activities that are still carried out at both locations will in the future be concentrated at one of the two hospitals. As a result, patients will increasingly be treated at both locations. For this reason, it is important for doctors and nursing staff at both hospitals to have the same information about you as their patient. To facilitate this, the two hospitals have acquired a shared Electronic Patient Record System (EPD). This system will be introduced in two stages: on 25 October 2015 for AMC and on 13 March 2016 for VUmc.

Merging of AMC and VUmc records

Why?
To offer our patients the best possible care, it is important to ensure that healthcare providers from both hospitals have access to the same information. The system works most effectively if a patient has a single shared record at AMC and VUmc. We need the patient’s consent for this. Without your consent, records are not allowed to be merged and shared.

What kind of information is involved?
Your patient record contains all sorts of information, including:
- insurance details
- who to contact in emergencies
- allergies
- medicines
- all findings from earlier visits to AMC or VUmc
- all incoming and outgoing correspondence about earlier treatments

The recording, management and use of this information is subject to national laws and regulations.

Who has access to your information?
Every healthcare provider who is involved in your treatment within the hospital has access to the information required for the proper performance of their task. Auxililary staff members also have access to specific information.

When?
This merging of records requires careful and meticulous preparation. That is why we are already asking for your consent now. If you give us your consent, your records at both hospitals will be merged from 1 January 2016.


Your consent for merging records

What am I consenting to?
I am already a patient or a new patient at AMC
You already have an AMC patient record or an AMC patient record will be created for you. If you also receive treatment at VUmc after 13 March 2016, we request your consent to share your records with VUmc staff. Authorized VUmc staff can then view and save information in your record.

I am already a patient or a new patient at VUmc
You already have a VUmc patient record or a VUmc patient record will be created for you. If you also receive treatment at AMC after 13 March 2016, we request your consent to share your records with AMC staff. Authorized AMC staff can then view and save information in your patient record.

I am/was a patient at AMC and VUmc
You currently have two records: an AMC record and a VUmc record. We request your consent to merge the information of both hospitals. After your consent, your AMC record and your VUmc record will be merged into a single record from 13 March 2016.

Why give consent?
If every staff member who is involved in your treatment has access to the same information in your record, you need not repeatedly answer the same questions (e.g. about personal details, medication or nature of your medical condition). The healthcare providers do not need to inform each other separately and can therefore treat you faster. In emergencies, healthcare providers from both hospitals have immediate access to your information.

Your access to your patient record
From the end of October 2015 you can view your own patient record via the ‘Mijn Dossier’ patient portal. If you have consented to the merging of the AMC and VUmc records, you can immediately view data from both hospitals. More information about ‘Mijn Dossier’ can be found on our websites.

Disadvantages of merging records
From 13 March 2016, information from one institution that was hitherto not visible at the other institution will immediately be visible to authorized staff at the other institution.
What if you wish to use the ‘Mijn Dossier’ patient portal but have not given your consent? In this case you must apply for access for each record separately, i.e. one application for your AMC record and one application for your VUmc record. More information about ‘Mijn Dossier’ can be found on our websites.

What if you do not consent?
Basically, the current situation will continue to exist. If you have both an AMC record and a VUmc record, two digital records will be created for you: one at AMC and one at VUmc. No information will be merged. You will retain your own separate record and patient number at both AMC and VUmc. You can always change your mind and give your consent to merge the records at a later date.

What if you withdraw consent?
Every patient has the right to withdraw their consent. However, the merged information cannot be separated again into the original records. After your consent has been withdrawn, the content of your record will be copied and continued by each hospital independently of each other.

Questions
If you have any questions, we will be happy to help. If your question is not listed, please contact us:

By email: toestemming@amc.nl
By telephone: 020 - 566 1093 (AMC)
or go to the red desk at AMC A0 – 401 (Outpatients Building, ground floor)
The desk is open Monday to Friday from 8am to 4.30pm


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