Compensation for PhD graduates

Reimbursement of the costs for printing the thesis and CAO gratuition

Doctorate graduates have a right to claim a modest contribution to the costs for printing their thesis. The reimbursement for AMC PhD graduates is 500 euro net. This reimbursement can be claimed by all AMC PhD graduates. They can apply by completing the expenses claim form, which can be downloaded below.  The compensation for PhD graduates is charged on the unit that employs the PhD candidate or, when the PhD candidate is employed outside the AMC, the department/division of the PhD supervisor. The PhD graduate is entitled to this reimbursement, it is not a favour at the mercy of the supervisor. A letter communicating this decision by the AMC Executive Board has been sent to all AMC divisions.

PLEASE NOTE: As of July 1, 2014 the Office of Doctorate Affairs no longer handles these claims.

For AMC employees

To claim the reimbursement for printing your PhD thesis (500 euro) if you are employed directly by the AMC, use the AMC employee expenses claim form (Declaratieformulier AMC, NL only).

For AMR BV employees

To claim the reimbursement for printing your PhD thesis (500 euro) if you are employed by the AMR BV.

For external PhD candidates

To claim the reimbursement for printing your PhD thesis (500 euro) if you are not employed by the AMC (if you are employed elsewhere), use the guest expenses claim form (EN) / Declaratieformulier Personeel-Niet-In-Loondienst (NL).


PhD Graduation Bonus: CAO regulation

The collective employment agreement of the AMC (CAO UMC) contains a provision for a PhD Graduation Bonus (art. 17.4.4). The AMR BV has adapted this provision in their Collective Agreement (art. 13a.1.10).

The provision is valid only for research trainees (Onderzoeker in Opleiding or OiO). All research trainees employed by AMC or AMR BV - and only them - are eligible for a gratuity of 750 euro gross. The gratuity is awarded only to research trainees if they succesfully obtain the doctorate during their four year contract. The bonus may not be balanced with other local compensation regulations.  PhD candidates employed elsewhere and those who are not appointed as research trainee do not qualify for the PhD bonus.

AMR personnel must use one of the  following forms to claim the AMC PhD Graduation Bonus.

AMC personnel can contact the departmental AMC HR advisor for the gratuity procedure.


Schedule of regulations for compensation for PhD candidates The different regulations and their application, as decreed by the AMC Executive Board on April 26, 2011, are summarized below. 

Appointment AMC AMR BV Elsewhere
OIO < 4 year* € 500 net costs + € 750 gross bonus € 500 net costs + € 750 gross bonus € 500 net costs
OIO > 4 year € 500 net costs € 500 net costs € 500 net costs
No OIO € 500 net costs € 500 net costs € 500 net costs

*: Assuming a duration of 4 years on a full time basis, for part time (0,8 fte) appointment this becomes 5 years; PhD thesis approved by Doctorate Committee within 3 months after the end of the appointment.


Frequently Asked Questions

Where can I claim the reimbursement for printing costs of my thesis?

The compensation for PhD graduates is charged on the unit that employs the PhD candidate or, when the PhD candidate is employed outside the AMC, the department/division of the PhD supervisor. A letter communicating this decision by the AMC Executive Board has been sent to all AMC divisions.

Am I entitled to a reimbursement of costs for printing my PhD thesis?

All AMC PhD students who have obtained their doctorate degree can claim the € 500 net reimbursement as a modest contribution to the costs for printing their PhD thesis.

Is the PhD bonus a gross or a net compensation
The PhD bonus for OiOs is regularly awarded as a gross gratuity of €750. The employer may decide to award it as a net reimbursement of € 750 for costs of PhD graduation. You have to prove you made the costs by submitting appropriate documents.
Who handles the claim expense form for the 500 eur reimbursement for the printing costs?

You should post your claim expense form, signed by your supervisor, in the AMR postbox 31 at the J0 entrance.

If you are not employed by the AMC or AMR, the department of your PhD supervisor is still responsible for the reimbursement. You might use the AMC PNIL claim expense form.

Am I a research trainee (OiO)?

A research trainee is appointed as researcher in training or ‘Onderzoeker in Opleiding’ (OiO) at a Dutch UMC and receives a CAO-salary appropriate to this appointment. This is irrespective of the funding of the research project. See also the CAO UMC (art. 17.3) . 
A research trainee's appointment totals 4 years on a full time basis or 5 years for 0,8 fte.

What is meant by "who successfully obtain the doctorate during their four year contract"? How is the agreed time limit for finishing the PhD project defined?
The manuscript for the PhD thesis has to be approved by the Doctorate Committee within 3 months after the end of the research trainee appointment.
That is to say, within 4 years and 3 months from the start of your PhD project as a research trainee, if you had a full time appointment, and within 5 years and 3 months if you had a part time (0,8 fte) appointment. If you changed your appointment during your PhD project from full time to part time or vice versa, the proportional duration will be calculated.
Thus, the starting date of your appointment as a research trainee and the date of the approval of the Doctorate Committee are decisive.
When did the regulations come into effect?

The regulations came into effect on May 1, 2011 by decree of the AMC Executive Board.