Together with the supervisor(s) you choose a PhD Track Advisor. You fill in the Progress Report as provided by the AMC Graduate School and discuss this with your supervisor(s). You and your supervisor(s) sign the Progress Report. Then you send the Progress Report to the PhD Track Advisor. Plan a meeting with the supervisors and your PhD Track Advisor together. Prepare a short presentation that gives an overview of the project and the progress that has been made.
At the meeting you actively participate in the discussion with the PhD Track Advisor and the supervisor(s). In the private, confidential conversation that follows with the PhD Track Advisor, you may address personal issues. Note: the first part of the meeting is with the supervisor(s) and PhD Track Advisor together, while the second part is with the PhD Track Advisor only.
After the meeting the PhD Track Advisor will complete the PhD Track Support form, sign it and send it to you (not to your supervisors). You endorse the feedback in the form by signing it. Scan the signed PhD Track Support form and signed Progress Report as one document. Send this document to the AMC Graduate School and save a copy for your personal file. Make sure your supervisors get a copy of the Progress Report. If beneficial, you can also send your supervisors a copy of the PhD Track Support form. However, you are not obliged to do that.
Sometimes your PhD trajectory is not going as planned. It might be hard to oversee how to tackle it. The Action Plan document, which can be downloaded from our website, is an optional tool meant to help you to develop an alternative strategy.
Suggestions:
Try to find a PhD Track Advisor who can give you independent advice.
Be honest in your Progress Report; e.g. if you think you cannot finish the project in time it is good to mention this in the Progress Report such that it can be openly discussed.
Stay open for feedback to improve your project.
Ask for a confidential conversation with the PhD Track Advisor.
If needed, use the advice given in the PhD Track Support form to discuss issues with your supervisors.
Use the Action Plan document if you need to develop an alternative strategy if your project is not going as planned. This is optional.