Registration as a PhD candidate

AMC PhD candidates register with the Graduate School at the start of their PhD track. Registration offers access to PhD training and support.

The registration as an AMC PhD candidate consists of two elements:

  1. Registration with the Faculty of Medicine through the AMC Graduate School. This gives you access to all information, courses and support of the AMC Graduate School.
  2. Admission to the doctoral program of the University of Amsterdam through the Office of Doctorate Affairs. You can request admission to the UvA doctoral program when your supervisory team is final.

1. Registration with the AMC Graduate School

All AMC PhD candidates must register with the AMC Graduate School through the AMC HR Service Desk. When PhD candidates officially start their research – and have found a full professor who is willing to act as their PhD supervisor – the agreement and personal details must be recorded in the AMC Central Personnel Database. This requirement applies to all AMC PhD candidates, not just those employed directly by the AMC or AMR.

Registration as an AMC PhD candidate provides access to the course program and to all other activities of the AMC Graduate School and PhD candidate association APROVE. In addition, registration entitles PhD candidates to an AMC ID badge and an AMC e-mail account, as well as access to the AMC Medical Library.

Pre-PhD students

The AMC Graduate School also recognizes pre-PhD students. These are students who have not yet obtained a Master's degree and are preparing a PhD. They are permitted to enroll in courses from the AMC PhD Course Program and submit a request for admission to the doctorate at the University of Amsterdam under certain conditions. Please read the instructions here.

Instructions

  1. Complete the registration form. There's a form for AMC PhD candidates employed directly by AMC or AMR or with a different employer than AMC or AMR. (On the form it says you can just press the 'send' button', but this is not working at the moment. Just print the filled in document and sign it)
  2. Fill out both pages.
  3. Print out the e-mail and sign it. (Please select 'regeleinden herstellen' before printing.)
  4. Ask your PhD supervisor to check and sign the form.
  5. You have to go to the HR Service Desk (room C0-215.1). You have to make an appointment (see bottom of the page), unless you have an AMC ID badge.
  6. Take the following items with you to the HR Service Desk (room C0-215.1):
    - the completed and signed registration form
    - your Master's degree certificate(s) or doctoraal diploma, and
    - a valid official identity document (not a driving license).
  7. The registration procedure is now complete. You will receive confirmation by e-mail sent to your AMC e-mail address.

Important: Bring original documents, not photocopies. Only completed forms will be accepted.

AMC PhD candidates who are working outside The Netherlands must also register at the AMC. They should contact the AMC Graduate School for the special arrangements that apply to them.

Changes

If changes are made in your supervision team, please notify the AMC Graduate School by sending an email to graduateschool@amc.uva.nl, with cc to all (co-)supervisors involved.

Make an appointment at the HR Service Desk:

2. Admission to the doctoral program of the University of Amsterdam

What is admission to the doctoral program and when should I do it?

As an AMC PhD candidate you will eventually defend your PhD thesis at the University of Amsterdam (UvA). You can request for admission to the UvA doctoral program when your supervisory team is final, preferably in the first year of your PhD research. The request for admission follows the registration with the AMC Graduate School, which takes place at the very beginning of your PhD. The decision of the UvA on admission remains valid for 8 years. Postponement of the request for admission to the end of the PhD trajectory often leads to stress and time pressure. Without formal admission to the UvA doctoral program, subsequent steps to prepare for the PhD thesis defense cannot be made. The admission procedure, can be found here (please read step 2 at this page).

Frequently Asked Questions on registration with the AMC Graduate School

    I do not have access to my original Master’s degree certificate. Can I register without it?

    No. Please contact the AMC Graduate School: E: graduateschool@amc.uva.nl; T: +31 20 566 3108.

    I filled in the registration form online. Can I send it by e-mail?

    No. The send button at the end of the form only gives you an overview of your details. You have to print the file that you recieved in your e-mail, which then must be signed by you and your PhD supervisor (promotor). After this, bring the signed form in person to the HR Service Desk.

    I have finished my PhD research and started writing my thesis. Do I still need to register?

    Yes, we need to have the details of your PhD research for our records.

    I am doing my research at the AMC, but I will defend my thesis at another university. Do I need to register as an AMC PhD candidate?
    No, you can register with the AMC Graduate School only if you will defend your thesis at the UvA and you have an AMC full professor as your PhD supervisor.
    I have registered with the Office of Doctorate Affairs (Bureau Promotiezaken) to set a date for defending my thesis. Do I still need to register?
    Yes. The AMC needs to have a complete overview of all current and former PhD candidates. Even if you will be defending your thesis next week, we want you to register.
    Why do I need to bring my passport and Master’s degree certificate to the AMC HR Service Desk?

    The AMC HR Service Desk is obligated by law to only register persons in the AMC Personnel System who can present valid identification and degree certificates (originals, not photocopies). The AMC Graduate School has no influence on this decision.

    How can I access the Medical Library when I am abroad?

    With your web browser, go to https://sec.amc.nl. Login with your AMC username and password.

    If you don't have an AMC username, please contact the AMC Graduate School: 
    E: graduateschool@amc.uva.nl T: 020-566 3108.

    I already showed my original passport and Master’s degree certificate when I registered as an AMC (or AMR) employee. Why do I need to show these documents again?
    The AMC HR Service Desk does not have a digital filing system; all documents are stored in a physical archive. With approximately 16,000 personnel files, it takes too much time to search for your documents. The quickest way to process the registration is for you to bring the documents in person.
    I am already an employee of the AMC. Do I need to register again?

    Yes. Although you are already registered in the AMC Personnel System, you must also be denoted as a PhD candidate. Otherwise you will not have access to the AMC Graduate School facilities.

    I already registered with the AMR. Why do I need to register with the AMC Graduate School?

    The registration with the AMR is not the same as registration with the AMC Graduate School. The registration form gives the AMC Graduate School details about your PhD research, such as the starting date, main sponsor and PhD supervisor. This information helps us to analyze the PhD demographics and the efficiency of PhD tracks within the AMC.

    I am working abroad and can not bring the form to the AMC HR Service Desk in person. How can I register?

    Send an e-mail to graduateschool@amc.uva.nl explaining your situation. We will work with you to find a solution.

    If my supervisor is not available, can my co-supervisor or my daily supervisor sign the registration form?
    No. The registration form will only be processed if it is signed by your PhD supervisor (promotor). If this is a problem, please contact the AMC Graduate School: E: graduateschool@amc.uva.nl T: 020-566 3108.

    Who is an AMC PhD candidate?

    An AMC PhD candidate has at least one AMC full professor as supervisor and will defend his or her PhD thesis at the University of Amsterdam.